# Flight operations that run themselves. You stay in command. Every aircraft, booking, lesson and flight on one live record, run by Ralph, an AI agent you simply talk to. For every operator, from flying club to multi-base fleet. RALPH is the flight operations platform for operators of every size, from flying clubs and schools to helicopter, charter and multi-base operators. Every aircraft, booking, lesson and flight shares one live record; Ralph, an AI agent, does the busywork across all of it; and invoices go to your billing and accounting tools, such as Xero. ## One system: one window on the whole operation The schedule, the people, the aircraft and the paperwork share one live record, and Ralph works across all of it. Pictured, one product area at a time: - Schedule: RALPH's schedule for Sunday 27 September. G-WWFF is grounded and Ralph has moved its two bookings to free R22s. - People: RALPH's people: students, members, instructors and staff on one list, with Sam Okafor's R44 sign-off running to 31 October. - Training: RALPH's training record for Sam Okafor's PPL(H): lesson 14 of 30, autorotations, recorded against the syllabus and signed by Dan Kerr. - Flight records: Ralph reading a photographed tech log page into three flight records, with one unclear landing time marked for a person to confirm. - Maintenance: RALPH's fleet maintenance: G-WWBB's 50-hour check is due soon and booked in for Thursday, G-WWCC's ARC renewal is on 14 March, and G-WWFF is grounded. - Safety: RALPH's safety reports: a bird strike under investigation, soft ground mitigated, a mandatory report drafted and ready to send, and a new report being written anonymously. - Billing: RALPH's billing: each flight priced from the rates and invoiced in the operator's accounting tool, Xero in this example, with Sam Okafor's dual lesson on G-WWBB raised as INV-0412. - Sales: RALPH's shop: a trial lesson and a deposit paid online, and a gift voucher sent, each sale landing in the operator's accounting tool, Xero in this example. - Compliance: RALPH's compliance: the operations manual approved at version 12, the DTO annual review pack ready to send, and duty and flight time within limits. - Insights: RALPH's insights: September's utilisation for each aircraft against a 65% target. G-WWBB flew the most, at 84%, and the fleet averaged 59%. ## The life of a flight: one flight, booked to billed Follow one lesson from the booking to the invoice. Each stage feeds the next, so nothing is typed twice. ### Book Sam asks Ralph for the R44 with Dan on Saturday afternoon. Ralph checks every rule first, and answers with a booking that already passes them all. Pictured: Ralph's reply to Sam: G-WWBB with Dan Kerr on Saturday 3 October, 14:00 to 16:00, with all five checks passing, ready to book, and the booking on Saturday's schedule. ### Teach Dan records the lesson against Sam's syllabus, signs it off, and Sam's progress moves on. Pictured: Lesson 14, autorotations: the entry, glide and recovery ticked, the flare to fly again, Dan's note, signed by D. Kerr, and Sam 14 lessons into 30 for the PPL(H), with lesson 15 next. ### Log A photo of the tech log becomes flight records. Anything Ralph can't read clearly waits for someone to confirm it. Pictured: A tech-log page beside the three flight records read from it, with their hours and landings. The third landing time is unclear and waits to be confirmed. ### Maintain The new hours count down the aircraft's next check. Ralph books it in and moves two lessons out of its way. Pictured: G-WWBB's 50-hour check, due in 4.9 hours, booked by Ralph for Thursday at 08:00, with two lessons moved to G-WWEE. ### Bill The flight is priced from your rates and invoiced in your billing and accounting tools, such as Xero. Nothing was typed twice. Pictured: Sam's invoice for 1.4 hours dual in G-WWBB, raised as INV-0412 in the operator's accounting tool, Xero in this example, and the flight booked, taught, logged, maintained and billed. ## The platform: everything your operation runs on One record, every part feeding the next, so nothing is typed twice. Switch on what you need today; the rest waits until you do. ### Scheduling: one timeline for every aircraft and instructor Book, move and cancel in seconds. The database refuses overlaps, and Ralph offers the next free slot. ### Rules and checks: your rules, on every booking Write them as sentences. Each booking passes, waits for approval or is refused, and always says why. ### Weather: the weather, right on the schedule Decoded reports and forecasts for your airfields, hour by hour along the timeline, and a heads-up from Ralph when the forecast turns. ### People: everyone you fly with, in one place Students, members, instructors and staff, whether or not they log in, with sign-offs that expire on time. ### Training: nobody flies out of currency Lessons recorded against the syllabus, progress at a glance, and proficiency checks chased before they lapse. ### Safety: a safety culture people actually use Report in seconds, anonymously if you prefer. Hazards and actions are tracked to closure, and mandatory reports are drafted for you. ### Flight records: photograph the tech log. Ralph does the typing Each page becomes flight records with their meter readings. Anything unclear waits for a human to confirm. ### Fleet and maintenance: see every check coming 25-, 50- and 100-hour countdowns straight off the meters, expiries tracked, and defects that ground an aircraft at once. ### Compliance: ready for the regulator, any day Training records, document control, duty and flight-time limits, and exports ready for the CAA or your national authority. ### Billing: every flight billed, straight into your books Flights are priced from your rates and invoiced in your billing and accounting tools, such as Xero, so your books stay where they are. Xero comes first, and more will follow. ### Sales and payments: a shop that never closes Trial lessons, gift vouchers and courses, sold and paid for online. Deposits are taken at booking, and every sale lands in your billing and accounting tools, such as Xero. ### Insights: know what every aircraft earns Utilisation, revenue per aircraft and instructor hours, always current. Ask Ralph a question and the chart comes back with the answer. ### Everywhere: wherever the work happens The web and your phone, Slack and WhatsApp, Claude and ChatGPT, and the calendar you already use. Web · Phone · Claude · ChatGPT · Slack · WhatsApp · Calendars · API Also on board: multiple bases and fleets · crew rostering · licences and medicals · fuel and oil uplifts · document control · passenger records · roles and approval chains · single sign-on · an open API and MCP server ## Every operator: simple at every size A two-aircraft club and a multi-base operator run on the same RALPH. Add bases, fleets, teams and approval chains as you grow; the screens stay as calm as the day you started. ### Flying clubs and groups Fair booking, member records and currency checks, kept in order by volunteers in minutes a week. ### Flight schools, ATO and DTO Lessons, syllabus progress and instructor hours on one record, ready for any audit. ### Helicopter operators Mixed fleets, type authorisations and checks that count down straight off the meters. ### Charter and aerial work Crew rostering, duty limits and customer bookings, with the records your AOC depends on. ### Multi-base operators Bases, fleets and teams, each with its own rules and approvals, on one shared record. Flying now across the UK and Europe. The US and the rest of the world are next. Data held in the UK or the EU. ## Ralph: meet Ralph, your operations agent Ralph is RALPH's AI agent, and a long-haired dachshund. Bred to dig, Ralph digs through schedules, records and rules so your people don't have to, then tells you exactly what it did. ### Books and reshuffles Finds slots, moves bookings when an aircraft goes tech, and tells everyone. ### Reads tech logs Turns a photo of the page into flight records, and asks about anything unclear. ### Chases what's due Checks, renewals and approvals, before they turn into problems. ### Writes your rules Say a rule in a sentence; Ralph drafts the policy and tests it before it goes live. ### Answers from the manual Questions about your ops manual, answered with the page it came from. ### Briefs you every morning What's on, what's due and what needs you, in the app, Slack or WhatsApp. ### Your permissions, never more If you can't do it, neither can Ralph. ### Checks before it commits Every change is previewed against your rules first. ### Everything on the record "Ralph, for Kate Lin, moved 2 bookings." ## Trust: serious where it counts ### 01 / Isolation: a database of your own Every organisation runs in its own database. Your records never share a table with anyone else's. ### 02 / Residency: UK or EU, your choice Pick where your organisation's data lives when you sign up. You stay the data controller. ### 03 / Audit: every change, attributed Who did it, with which credential, and for whom. People and agents alike. ## Pricing: priced per aircraft. People are free One published price, in pounds or euros, and no sales call. Your first aircraft is free forever, and an aircraft parked for the winter costs nothing. - Per aircraft / month: [£X] - First aircraft: Free - Parked for winter: £0 - People and agents: Unlimited ## Start with one aircraft. It's free, forever Set up in a conversation: tell Ralph about your fleet, your people and your rules, and it builds your organisation for you. ## Questions, answered ### What is RALPH? The flight operations platform for operators of every size, from flying clubs and schools to helicopter, charter and multi-base operators. Every aircraft, booking, lesson and flight shares one live record; Ralph, an AI agent, does the busywork across all of it; and invoices go to your billing and accounting tools, such as Xero. ### Will it suit an operation our size? Yes, whether you fly one aircraft or run several bases. Start with scheduling and your rules, switch on training, maintenance, safety, billing and sales when you need them, and add bases, fleets and approval chains as you grow. The screens stay just as simple. ### Who is Ralph? RALPH's agent, and a long-haired dachshund. Ask Ralph in plain English to find a slot, read a tech-log page or chase a renewal. Ralph works with your permissions and records everything it does. ### Can Ralph read our paper tech log? Yes. Photograph the page and Ralph turns each leg into a flight record with its meter readings. Anything Ralph can't read clearly is marked for you to confirm before it's saved. ### Does it work with ChatGPT, Claude, Slack and WhatsApp? Yes. Connect RALPH once, sign in, and choose your organisation. The same rules and the same record apply wherever you ask. ### How much does it cost? [£X] or [€X] per aircraft per month. Your first aircraft is free forever, people are unlimited, and an aircraft you park for the winter costs nothing. ### Where is RALPH available? Across the UK and Europe today, with the US and the rest of the world to follow. Each organisation gets a database of its own, kept in the UK or the EU; you choose which when you sign up.